Performance Management

• GOVERNANCE
• PERFORMANCE PLANNING AND COMMITMENT
• PERFORMANCE MONITORING AND COACHING
• PERFORMANCE REVIEW AND EVALUATION
• DEVELOMENT PLANNING

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ELEMENT

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• Policy Including EEOP

SYSTEMS

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• The Agency’s PM policies and/or processes are customized to Agency’s requirements and include specific guidelines on application of equal opportunity principles.

​EVIDENCE REQUIREMENTS

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1. DepEd Order No. 2, s. 2015 (GUIDELINES ON THE ESTABLISHMENT AND IMPLEMENTATION OF THE RPMS IN THE DEPARTMENT OF EDUCATION
2. DM 064 S. 2024 GUIDELINES ON THE IMPLEMENTATION OF THE EQUAL OPPORTUNITY PRINCIPLE (EOP) IN THE HRMS OF THE SDO KABANKALAN CITY
3. PERFORMANCE MANAGEMENT PROCESS FLOW OF SDO-KABANKALAN CITY
   

• Structure and Roles

• The Agency has a PMT that performs additional functions to address specific PM needs (e.g., formulates customized criteria, guidelines and tools for setting performance standards).

1. DM 047, S. 2024 (RECONSTITUTION OF THE PMT AND CREATION OF ITS TWG TO INSTITUTIONALIZE THE RPMS IN THE SDO KABANKALAN CITY
2. DM NO. 287, S. 2023 (SIGNING AUTHORITIES FOR THE IPCRF FOR TEACHERS AND OPCRF FOR SCHOOL HEADS
3. NOTICE OF PREC MEETING
4. REACTION OF THE PERFORMANCE REVIEW AND EVALUATION COMMITTEE (PREC) OF THE SCHOOL HEADS' PERFORMANCE FOR SY. 2-23-2024

• Review Mechanisms

• ​The Agency tracks the efficiency of PM processes and uses data to improve system:

1. ​Completion of Performance Review Summary of Ratings supported by signed Office and Individual Commitment and Performance Review forms
2. Timely submission of required PM forms and reports

1. DM 186, S. 2024 (DIVISION PERFORMANCE MANAGEMENT CALENDAR FOR SY 2024-2025 AND FY 2025)
2. OIC-SDS - APPROVED OPCRF 2023
   
3. OIC-SDS - PERFORMANCE COMMITMENT FY 2024
   
4. OPCRF SUMMARY OF RATINGS OF SCHOOL HEADS SY 2023-2024
   

• Information and Communication (use of technology)​

• The Agency uses a computer-based system to maintain PM documents.​

1. Summary of Ratings
2. Database of MFOs, Success Indicators

• Information and Communication (database content)

​The Agency maintains documentation and records on:

1. PM process flow
2. MFOs and success indicators
3. System review data on PM efficiency
4. System implementation (e.g., PMT minutes; performance review calibration results)
5. Individual Development Plans

1. Data on PM (uploaded in the computer-based system)
2. PM process flow
3. Table of MFOs and corresponding Success indicators
4. Report on PMS implementation (e.g., PDF files of PMT minutes of meetings and resolutions; performance review calibration results)
5. Accomplished Individual Development Plans

ELEMENT

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• Target Setting

SYSTEMS

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• ​The Agency’s individual target-setting process is guided by performance standards agreed upon by managers/supervisors and employees.
  

EVIDENCE REQUIREMENTS

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1. Signed/ Approved OPCR/IPCR with targets aligned with the MFOs

• Standard Setting

• ​The Agency has a process for establishing/ clarifying specific performance standards for individual positions vis-à-vis unit.
  

1. DM NO. 271, S. 2023 (CONDUCT OF OSDS IPCRF COMMITMENT FINALIZATION)
2. DM 308,S. 2023 (CONSULTATION CONFERENCE FOR THE FINALIZATION OF THE SY 2023-2024 OUTCOMES, OUTPUTS, AND PERFORMANCE TARGETS OF SCHOOL HEADS
   

ELEMENT

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• Performance Tracking

SYSTEMS

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• ​The Agency has processes (e.g., periodic review) that managers/ supervisors and employees use to track individual performance.
  

EVIDENCE REQUIREMENTS

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1. PERFORMANCE MANAGEMENT PROCESS FLOW OF SDO-KABANKALAN CITY
2. Coaching Plan for School Heads
   
3. Daily Accomplishment Reports

• Providing Performance Support

• ​The Agency has performance coaching mechanism that is linked to performance tracking.
  

1. PSDS's COACHING PLAN TO SCHOOL HEADS
2. PROGRESS REPORT SY 2023-2024 (TAPI NHS)
   

ELEMENT

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• Performance Review and Evaluation

SYSTEMS

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• The Agency’s individual performance review and evaluation process involves validation of employees’ self-rating by managers/supervisors based on documented accomplishments.
  

EVIDENCE REQUIREMENTS

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1. DM No. 041, s. 2023 (2022 IPCRF Review of the SGOD Personnel
2. DM No. 055, s. 2023 (Review of 2022 IPCRF)
3. DM No. 138, s. 2024 (Conduct of the Review and Evaluation of School Head's Performance for SY 2023-2024
4. DM No. 243, s. 2023 (Conduct of the Performance Review and Evaluation of the  SY 2022-2023 OPCRF of School Heads
5. MID-YEAR PERFORMANCE REVIEW OF THREE FUNCTIONAL DIVISIONS

• Calibrating Performance Assessments

• The Agency’s individual performance review and evaluation process involves validation of employees’ self-rating by managers/supervisors based on documented accomplishments.
  

1. DM NO. 032, S. 2022 (YEAR-END PERFORMANCE REVIEW AND TARGET SETTING OF CID PERSONNEL
2. DM NO. 303,S.2022 (EVALUATION, VALIDATION AND CALIBRATION OF THE 2021-2022 OPCRF OF SCHOOL HEADS
3. DM NO. 441, S. 2023 (YEAR-END PERFORMANCE REVIEW AND 2024 PERFORMANCE PLANNING
4. IPCRF Review and Evaluation
5. Template for Calibrating Performance Targets

ELEMENT

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• Development Planning

SYSTEMS

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• Agency uses customized planning templates (e.g., individual development plan) to discuss and document employees’ development areas and to recommend interventions.
  

EVIDENCE REQUIREMENTS

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1. Approved Development Plan FY 2023 (Non-Teaching Personnel)
2. Approved School Head's Development Plan SY 2023-2024