Personnel Services
Maintained by the Office of the HRMO
The greatest asset of a company is its people. |
General Function of the Personnel Section
To provide personnel administration services to the management and personnel of the Schools Division in the areas of recruitment and selection, personnel administration, compensation and benefits administration, personnel records, while ensuring adherence to the standards, rules and regulations in personnel administration of government oversight agencies. |
Common Personnel Transactions
*Blank forms for these transactions are available for download HERE. All requests shall be coursed through the Records Unit.
1. Leave of absence
Leave of absence is generally defined as a right granted to officials and employees not to report for work with or without pay as may be provided by law and as prescribed by CSC Rules.
TYPE OF LEAVE
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REQUIRED DOCUMENTS
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Form 6 - 3 Copies
Form 41 - 3 Copies (for sick leave beyond 5 working days) |
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Form 6 - 3 Copies
Permit to Study Form - 3 Copies |
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2. REINSTATEMENT TO DUTY
3. REQUEST FOR FIRST SALARY
Status of Appointment
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Required Documents
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Permanent/Provisional
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2 copies each of the following:
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Substitute
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2 copies each of the following:
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4. REQUEST FOR DOUBLE PAY
Claim for Double Pay
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Letter Request for Double Pay
Photocopy of S.O. for Maternity Photocopy of S.O. for Reinstatement Include the following documents attached in the approved Special Orders: Photocopy of Approved Form 6 (Leave Form) Photocopy of Form 41 (Medical Certificate) Photocopy of For 211 (Medical Certificate) Photocopy of Child’s Birth Certificate Photocopy of School Clearance |
5. RECLASSIFICATION OF TEACHING POSITION (TEACHER I TO III)
Reclassification - is a form of staffing modification and/or position classification action applied only when there is a substantial change in the regular duties and responsibilities of the position. This may result in a change in any or all of the position attributes: position title, level and salary grade.
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Required Documents
Submit in order of listing as follows: 1. Recommendation Letter from the School Head 2. Equivalent Records Form 3. Service Record 4. Latest Appointment 5. Performance Rating for the Last Three Years 6. Original Copy of Transcript of Records - 1 Copy 7. Certified Photocopy of Transcript of Records - 3 Copies 8. Original Copy of CAV of Transcript of Records - 3 Copies 9. Notarized Sworn Statement for Graduates of Private Schools |
6. REQUEST FOR CHANGE OF NAME (FOR MARRIED FEMALE EMPLOYEES)
7. REQUEST FOR Integration or UPDATING of RECORDS IN THE REGIONAL PAYROLL SERVICES UNIT
Initial Integration
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2 copies of the following:
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Updating of Records Due to Step Increment/Promotion/Reclassification/Transfer)
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Updating of Records Due to Change in Marital Status or Correction of Records
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8. REQUEST FOR SUBTITUTE TEACHER
Substitute Teacher - when an incumbent teacher is on maternity or extended leave, a temporary replacement may be extended a substitute appointment for the duration of the incumbent teacher’s leave, but not to exceed one year.
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Required Documents
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9. REQUEST FOR AUTHORITY TO PRACTICE PROFESSION
Request Letter for Authority to Practice Profession (Prescribed Format)
10. Request for Permit to study