Personnel Services  

Maintained by the Office of the HRMO
The greatest asset of a company is its people.
General Function of the Personnel Section
To provide personnel administration services to the management and personnel of the Schools Division in the areas of recruitment and selection, personnel administration, compensation and benefits administration, personnel records, while ensuring adherence to the standards, rules and regulations in personnel administration of government oversight agencies.

Common  Personnel Transactions

*Blank forms for these transactions are available for download HERE. All requests shall be coursed through the Records Unit.
1. Leave of absence
Leave of absence is generally defined as a right granted to officials and employees not to report for work with or without pay as may be provided by law and as prescribed by CSC Rules.
TYPE OF LEAVE
REQUIRED DOCUMENTS
  • Maternity Leave of Absence - 
Indorsement from the School Head/Head of Unit
Form 6 - 3 Copies
Form 41 - 3 Copies
  • Sick Leave - 
Form 6 - 3 Copies
Form 41 - 3 Copies (for sick leave beyond 5 working days)
  • Study Leave - 
Form 6 - 3 Copies
Permit to Study Form - 3 Copies
  • Rehabilitation Leave - is a privilege leave when an employee sustains wounds or. injuries while in the performance of official duties, hence employee was already at work, or in. situations where the employee meets an accident while engaged in activities inherent to the performance of official duties.
  • Vacation Leave and Special Privilege Leave - 
  • Magna Carta of Women 9710 Leave - The Magna Carta of Women (MCW) is a comprehensive women's human rights law that seeks to eliminate discrimination through the recognition, protection, fulfillment, and promotion of the rights of Filipino women, especially those belonging in the marginalized sectors of the society.
2. REINSTATEMENT TO DUTY
3. REQUEST FOR FIRST SALARY
Status of Appointment
Required Documents
Permanent/Provisional
2 copies each of the following:
  1. Letter Request
  2. ​Original DTR
  3. Photocopy of Appointment
  4. Photocopy of Oath of Office
  5. Certificate of Assumption to Duty
  6. Account Deposit Slip and Photocopy of ATM
  7. SALN as of December 31 of the previous year
  8. GSIS Membership Information Sheet
  9. BIR Form 1902 (for those with no TIN)
  10. BIR Form 2305 (for those with exiting TIN)
  11. Division Paid Employees Record Form
  12. Updated MDF (Pag-IBIG)
  13. Updated MDR (Philhealth)
Substitute
2 copies each of the following:
  1. ​Letter Request
  2. Original DTR
  3. Account Deposit Slip and Photocopy of ATM
  4. Photocopy of Appointment
  5. Certificate of Assumption to Duty
  6. Daily Accomplishment Report
4. REQUEST FOR DOUBLE PAY
Claim for Double Pay
Letter Request for Double Pay
Photocopy of S.O. for Maternity
Photocopy of S.O. for Reinstatement

Include the following documents attached in the approved Special Orders:
Photocopy of Approved Form 6 (Leave Form)
Photocopy of Form 41 (Medical Certificate)
Photocopy of For 211 (Medical Certificate)
Photocopy of Child’s Birth Certificate
Photocopy of School Clearance
5. RECLASSIFICATION OF TEACHING POSITION (TEACHER I TO III)
​Reclassification - is a form of staffing modification and/or position classification action applied only when there is a substantial change in the regular duties and responsibilities of the position. This may result in a change in any or all of the position attributes: position title, level and salary grade.
Required Documents
Submit in order of listing as follows:
1. Recommendation Letter from the School Head
2. Equivalent Records Form
3. Service Record
4. Latest Appointment
5. Performance Rating for the Last Three Years
6. Original Copy of Transcript of Records - 1 Copy
7. Certified Photocopy of Transcript of Records - 3 Copies
8. Original Copy of CAV of Transcript of Records - 3 Copies
9. Notarized Sworn Statement for Graduates of Private Schools   
6. ​REQUEST FOR CHANGE OF NAME (FOR MARRIED FEMALE EMPLOYEES)
7. ​REQUEST FOR Integration or UPDATING of RECORDS IN THE REGIONAL PAYROLL SERVICES UNIT
Initial Integration
2 copies of the following:
  1. Letter Request
  2. ​Teacher/Employee Individual Record Form
  3. Photocopy of Approved Appointment
  4. Recent Validated Deposit Slip (Land Bank)
  5. GSIS BP No.
  6. Updated MDF (Pag-IBIG)
  7. Updated MDR (Philhealth)
  8. BIR Form 1902
  9. BIR Form 2305
  10. SALN as of December 31 of the previous year
Updating of Records Due to Step Increment/Promotion/Reclassification/Transfer)
  1. Letter Request
  2. ​​Photocopy of Appointment
  3. Photocopy of Payslip
  4. Updated Service Record
Updating of Records Due to Change in Marital Status or Correction of Records
  1. Letter Request
  2. RPSU Paid Personnel Request Sheet for Masterfile Update
  3. Marriage Contract (for Married Women)
8. ​REQUEST FOR SUBTITUTE TEACHER
Substitute Teacher - when an incumbent teacher is on maternity or extended leave, a temporary replacement may be extended a substitute appointment for the duration of the incumbent teacher’s leave, but not to exceed one year.
Required Documents
  1. Request Sheet for Substitute Teacher (Non IU/Elementary | Implementing Unit)
  2. Approved Special Order for Maternity Leave of Teacher on Leave
  3. ​Approved Form 6
9. REQUEST FOR AUTHORITY TO PRACTICE PROFESSION
Request Letter for Authority to Practice Profession (Prescribed Format)
10. Request for Permit to study

Disclaimer: The information on this site is intended as a general reference for internal users. It is made available on the understanding that the Schools Division of Kabankalan City (SDOKC), as a result of providing this information, is not engaged in providing professional advice.